1. Introduction
The Rotaract Club of Coimbatore City ("we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of your information in compliance with the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (SPDI Rules).
2. Consent
By accessing our website and providing your information, you consent to the collection, use, storage, disclosure, and transfer of your information in accordance with this Privacy Policy. If you do not agree with these terms, please do not use our website or provide any personal information.
3. Information We Collect
We may collect the following types of information:
- Personal Information: Name, email address, phone number, postal address, and date of birth.
- Sensitive Personal Data or Information (SPDI): We generally do not collect sensitive personal data like passwords, medical records, or biometric information. However, for donations, we may redirect you to a secure third-party payment gateway. We do not store your financial information (credit/debit card details, bank account numbers) on our servers.
- Non-Personal Information: Browser type, operating system, IP address, and pages visited, collected via cookies to improve user experience.
4. Purpose of Collection and Use
We use your information for the following legitimate purposes:
- To provide you with information about our club's activities, projects, and events.
- To process donations and issue receipts.
- To maintain our membership records and report to Rotary International as required.
- To communicate with you regarding your inquiries or grievances.
- To comply with legal obligations and regulatory requirements.
5. Disclosure of Information
We do not sell, trade, or rent your personal information to third parties. We may disclose your information only in the following circumstances:
- Service Providers: To trusted third-party service providers who assist us in operating our website, conducting our business, or serving you (e.g., email services, payment gateways), subject to confidentiality agreements.
- Legal Requirements: If required by law, court order, or government agency to disclose information for verification of identity, or for the prevention, detection, investigation of cyber incidents, or for prosecution and punishment of offences.
- Rotary International: To our parent organization for administrative and reporting purposes.
6. Data Security
We implement reasonable security practices and procedures as required by the SPDI Rules to protect your information from unauthorized access, misuse, loss, or alteration. We use secure servers and encryption protocols where appropriate. However, please be aware that no method of transmission over the internet is 100% secure.
7. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws.
8. Your Rights
You have the right to review the information you have provided to us and ensure that any personal information or SPDI found to be inaccurate or deficient is corrected or amended. You also have the option to withdraw your consent at any time by contacting us in writing.
9. Grievance Officer
In accordance with the Information Technology Act, 2000 and the SPDI Rules, the name and contact details of the Grievance Officer are provided below:
Name: Rtr. IPP. Deepan P
Designation: Grievance Officer, Immediate Past President, Club Advisor,
Tech & Web Administrator
Email: rtr.deepanp@gmail.com
Phone: +91 6382517017
Address: Rotaract Club of Coimbatore City, Coimbatore, Tamil Nadu,
India.
10. Changes to Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be effective immediately upon posting on this page. We encourage you to review this page periodically.